Deep Thoughts

[ZZZZZR1]

Originally Posted by -=Jeff=-

Not knowing what the by-laws spell out for an official event, How to better define it. If there is a basis already then expanding on it would be better.

Bloomington Gold:
If there will only be 6 or less cars, I honestly don't think it is worth it, This year there was no area, last year there were maybe 6 cars.

Many park with Corvette Forum or if local then with their local club, Like I do. if there would be a decent turn out then it would be worth having the area for parking.


FBI Dinners, I don't think would be an Official event, unless there are outsiders (non-local) registry members in attendance. Like the time you and Dave came out. That was a bigger 'event' being at Marc's then the local pizza place.. But that 'bigger' event would need to be planned far enough in advance to allow it to be official.

If I post in the East central (not sure why it is not Midwest) section, then that is showing to ALL register forum users there is something going on, it also becomes an invitation at that point as well.

the paying Registry members need to know to check the Forum for events, even though some paid members are not on the forum.

I sent out an email to a few in the Chicago area for ideas for a "regional event" in your area. There are so many hard core FBI there and hoping we can have a nice annual event done there.

Would an event @ Marc's shop or maybe a persons house? BBQ? Sausage event? (Paul and Pete???)

What do you think Jeff?


Cheers

David

[A1990]

Originally Posted by -=Jeff=-

If I post in the East central (not sure why it is not Midwest) section, then that is showing to ALL register forum users there is something going on, it also becomes an invitation at that point as well.

the paying Registry members need to know to check the Forum for events, even though some paid members are not on the forum.

The regions need reorganized.

Events should have a significant lead time to allow for planning, travel, hotels, etc. At least 90 days or longer.

An Event should not be confused with a get together.

Events should be publicized at a minimum on the forum, newsletter, main page and possibly the listserve.

[ZZZZZR1]

Originally Posted by A1990

The regions need reorganized.

Events should have a significant lead time to allow for planning, travel, hotels, etc. At least 90 days or longer.

An Event should not be confused with a get together.

Events should be publicized at a minimum on the forum, newsletter, main page and possibly the listserve.

Dennis,

I agree 100% Events can happen in 60 days, but 90 days for big events should be the standard.

Publicizing events have to be done to the membership in every way possible and maybe even via post card (once a year).

Great points!





David

[cvette]

To maximize the chances of attendance, major gatherings need to be planned out AT LEAST 180 days. In my experience with putting on car related events people need to have dates firmed up at the begining of the calander year. They typically plan vacations around these types of events and need to allow ample vacation time for travel to and from the event.
It should then be the responsibility of the event cordinator or event comittee to do the PR leg work to promote said event. Mentioning it on the forum is not enough. E-mails need to be sent to all members informing them of the event. Also fliers need to be drawn up and sent to the larger Corvette clubs around the country to make sure of coverage with people that may not be members or people that have let their membership lapse and/or do not follow the registry closely.
The event is only going to be as successfull as the amount lead time you give and the amount of imformation that you put out about it.

[A1990]

Originally Posted by cvette

To maximize the chances of attendance, major gatherings need to be planned out AT LEAST 180 days. In my experience with putting on car related events people need to have dates firmed up at the begining of the calander year. They typically plan vacations around these types of events and need to allow ample vacation time for travel to and from the event.
It should then be the responsibility of the event cordinator or event comittee to do the PR leg work to promote said event. Mentioning it on the forum is not enough. E-mails need to be sent to all members informing them of the event. Also fliers need to be drawn up and sent to the larger Corvette clubs around the country to make sure of coverage with people that may not be members or people that have let their membership lapse and/or do not follow the registry closely.
The event is only going to be as successfull as the amount lead time you give and the amount of imformation that you put out about it.

I agree, the longer the better. I like the idea of having a annual calendar where the events are planned in advance. We know that Carlisle and the Gathering are already on the calendar. Similarly these other events need to find their place on the calendar too.

Seems that most of our events are either piggy-backed onto other events or at well known tuners shops. I know Marc has (or at least use to) a Christmas Party at his shop. I don't know about that time of the year, but an event at Marc's shop (if he is willing) seems to make sense.

[QB93Z]

Originally Posted by -=Jeff=-

Not knowing what the by-laws spell out for an official event, How to better define it. If there is a basis already then expanding on it would be better.

Bloomington Gold:
If there will only be 6 or less cars, I honestly don't think it is worth it, This year there was no area, last year there were maybe 6 cars.

Many park with Corvette Forum or if local then with their local club, Like I do. if there would be a decent turn out then it would be worth having the area for parking.


FBI Dinners, I don't think would be an Official event, unless there are outsiders (non-local) registry members in attendance. Like the time you and Dave came out. That was a bigger 'event' being at Marc's then the local pizza place.. But that 'bigger' event would need to be planned far enough in advance to allow it to be official.

If I post in the East central (not sure why it is not Midwest) section, then that is showing to ALL register forum users there is something going on, it also becomes an invitation at that point as well.

the paying Registry members need to know to check the Forum for events, even though some paid members are not on the forum.

Jeff,

You make good points. I have found by going to lots of car shows, that if an organizer puts some effort into getting the ZR-1 owners together, it works out. Sometimes it requires meeting up before the show and driving in together (which is fun, it usually draws a lot of attention when a bunch of ZR-1's arrive). Also, the "event" includes the before and after as well so there are plenty of opportunities for people to participate. A ZR-1 Group cruise to place for dinner has worked for us. All of this is basic car show stuff and just needs a little preplanning and coordination.

Jim

[QB93Z]

Originally Posted by A1990

I think the Chicago area event could easily be part of Bloomington Gold if desired, otherwise the FBI guys could certainly organize one.

As far a definition for an "event", my thoughts. All the following would exclude the Gathering in Bowling Green.

1. An Event would be a recurring and annual. (Carlisle, SGC, Texas, PNW, etc)
2. The "event" would be advertised including a schedule of activities and open to all members.
3. All events are regional and are organized by the regional director.
4. New "events" would be submitted to the executive committee for approval before given "event" status. (Kansas City, Las Vegas, Northeast, etc)
5. No more than one event per region per year.
6. Reimbursement would be strictly limited to approved budget and actual expenses. (meaning approved budget $1000, actual $1200, reimburse $1000. Budget $1000, actual $800, reimburse $800)

The current regional structure of the Registry should be reorganized into smaller more logical units and region directors should be active.

Thanks Dennis,

Those are good suggestions.

I agree that the Regions need to be revised based on the demographics of the membership.

I agree that the designation of Regional Directors needs to be updated. This would include a more detailed description of how they are assigned and replaced.

Absolutely agree that funding would have to be based on receipts submitted after the event. That is the only way to run this organization.

Advance calendar is required. If we get this up and running, there will be an event every month.

Jim

[QB93Z]

A couple of questions to keep the discussion going:

Are there other ways that the Registry can support Regional Events besides money? One way is making a banner for each region. What other things can we do?

Is it reasonable to expect fund raising at each event to help offset the cost? By this I mean things like raffles, T-shirt sales, donation requests. Any other ideas?

Thanks, Jim